Meetings can be organized in a location agreed with the customer anywhere in the world and in or around the ETSI premises.  For pricing please contact us and tell us of your needs and we will provide you with a quotation.

Organization & Logistics

Forapolis is able to plan, organize and coordinate all of the logistics for the forum meetings, both large and small, anywhere in the world. This service as necessary includes meeting site selection and contracting, pre-registration (via web or otherwise) and on-site registration, logistics during meetings, room allocation and audio/visual service contracting.

Hosting

Forapolis can also offer modern, fully electronically equipped wired and wireless meeting facilities (see WLAN Support) at low cost in connection with its premises in Sophia Antipolis, France.  A total of 15 meeting rooms are available, comprising:

• 1 amphitheatre with a seating capacity of 150
• 1 amphitheatre with a seating capacity of 70
• 13 other meeting rooms of various seating capacities

Several of ETSI larger meeting rooms are also suitable for exhibitions, including the entrance of the main building. Though these premises are not designed specifically for exhibition use, adaptations can be made and these have proved to be most satisfactory to delegates and organizers.

Reporting & Secretarial Services

Forapolis staff can provide guidance and support on how to effectively organize the work processes prior to, during and after meetings of working groups. This guidance extends not only to physical meetings, but also to virtual (electronic) and hybrid physical/virtual meetings and typically would include:

• Assisting the chairman in producing the agenda.
• Dealing with document allocation.
• Taking the minutes and preparing a draft report.
• Tracking actions and decisions.
• Handling and tracking liaisons with other bodies.
• Maintenance of web site content related to the technical work.